Supplier portal

Even if the invoice is sent electronically, it must include the following address:

Lund University
Name of the department/division
Box 188, SE-221 00
LUND, SWEDEN

Please note: It is important that only the invoice address is included in the address section. 

The invoice reference must be included in a separate section. If the name of the person ordering is included in the invoice address, it must never come before Lund University. Otherwise, the invoice could be interpreted as being issued to the person ordering and not to Lund University. The person ordering may then risk becoming personally liable for payment.

To ensure that the invoice is sent to the right person at Lund University in the system, a reference must always be included in the correct section of the invoice. This reference is written as the first name and surname of the person who placed the order, e.g. 'Anna Andersson'.

If you have received an order from us, the documentation will include a procurement order number, which must also be included in the e-invoice. Our order numbers start with LU and are followed by eight digits, LUxxxxxxxx.

The description of the item or service should be included in the appropriate section. The description should only be of one or a few words in length, and be clear and consistent, e.g.:

• 'Flow cytometer [model name]'
• 'Laptop [model name]'
• 'Installation of lighting'

It is not sufficient to include only the model name, an address, a person's name, or to write 'as per quotation', 'consultation fee', or 'see specification' and similar descriptions.

The spelling of the description must be correct. Abbreviations, splitting of compound words and reverse word order must be avoided. Do not use invoice lines without a corresponding amount to be paid, known as an empty row.

If specific or detailed additional information is needed to understand what the item description refers to, such as a date, address or name of a person, the supplier may include this information in the section provided for this purpose.

If you are an international supplier, you must also include the following information on the invoice:

• SWIFT/BIC
• IBAN number/account number
• Account holder
• Mailing address

We accept PEPPOL BIS Billing 3.

Lund University's PEPPOL ID is: 0007:2021003211

To send an e-invoice without PEPPOL, you need to ask the provider of your finance system or invoice services which VAN operator they use.

If they use one of the VAN operators in the list below, you can inform the operator that Lund University has the following information:

GLN: 7350032940007

VAT registration number: SE202100321101

Our operator: Visma Proceedo

List of connected VAN-operators:

• InExchange
• Pagero
• Crediflow
• Kofax Invoice Portal
• Visma SPCS
• Swedbank
• Basware
• BGC
• Tietoevry

If, as a supplier, you do not have a solution for sending e-invoices directly from your system, you can use the Visma Proceedo supplier portal.

It is free to use, and you can send an unlimited number of invoices to all organisations and public authorities that use Visma Proceedo.

To start registering your invoices, contact us using the contact form at the bottom of this page. Select the category 'Supplier invoice to LU' and write that you would like to use the Visma Proceedo supplier portal. You will receive an invitation to Visma Proceedo by email. Register your account and then you can start sending invoices.

There are several other free services available on the market. The important thing is to choose the service that best suits your situation.